Article 10: Governance
10.1 Terms of Office
Shall be one spiritual year which shall begin from inauguration of the leaders during the AGM to the succeeding AGM subject to Article 5, section 5.2, subsection 5.2.1
Interim Leadership: In case that the academic calendar is in a way that some/all the members of the executive committee are out of session, they shall appoint interim members who will serve in an interim capacity in the absence of the executive committee.
10.2 Office Bearers of the Executive Committee
There shall be an executive committee that shall consist of twelve members. It shall be the top most decision organ of the Christian Union.
Chairperson
Deputy Chairperson
Secretary
Deputy Secretary
Treasurer
Prayer Director
Bible Study Director
Music Director
Discipleship Director
Mission Director
Hospitality Director
Media & ICT Director
10.3 Duties of the Office Bearers
Chairperson
- Shall be chairperson of the CU and the executive.
- Preside over all Executive Committee meetings and all general meetings.
- In liaison with Executive Committee, co-ordinate the carrying out of the aims and objectives.
- Shall be co-signatory to all CU cheques.
- Shall be an ex-officio member of all standing committees.
- Shall summon executive and CU meetings in accordance with this constitution.
- Shall facilitate leadership training and induction of new leaders.
Deputy Chairperson
- Shall be in charge of ladies and gents' fellowships.
- Shall deputize the Chairperson.
- In liaison with the Year's Fellowship Committee shall oversee the running of the Year's Fellowships.
- Shall be in charge of advocacy teams for social transformation campaigns.
- Shall coordinate the activities of Specialized Committee.
Secretary
- Deal with the correspondences of the CU.
- In consultation with the Chairperson issue notices convening meetings.
- Be responsible for keeping minutes of all such meetings.
- Be responsible for the safe custody of all the CU records.
- Shall give timely communication to the ministers in the program.
- Shall be a signatory together with the chair and treasurer.
- Shall oversee the running of the Christian union fellowships and Sunday service program.
Deputy Secretary
- Shall deputize the secretary.
- Shall be the Executive Committee representative to the elders' committee and VUKA-FIT.
- Shall coordinate the activities of the Compassionate ministry.
- Shall coordinate the creative ministry.
Treasurer
- Shall receive, disburse and keep all the monies belonging to the Christian Union.
- Shall issue receipts of all the monies received.
- Shall keep the books of accounts of the Christian Union.
- Shall update the executive committee on the income and expenditure on a weekly basis.
- Shall keep records of all the assets of the CU.
Prayer Director
- Shall organize all prayer meetings for the Christian Union.
- Shall handle all prayer correspondences.
- Shall endeavor to widen prayer interests within and without the CU.
Bible Study Director
- Shall seek out and suggest to the committee relevant Bible study materials.
- In liaison with Bible study committee shall organize members into bible study groups.
- Shall coordinate Bible Exposition Self Training Program (BEST-P).
- Shall oversee Consistent Bible Reading (CBR) activities.
Music Director
- Shall direct the activities of Praise and Worship, Choir, Instrumentalist.
- Shall facilitate to nature new talents through mentorship.
- Shall be accountable to all CU instruments.
Discipleship Director
- Shall direct activities guiding and counseling ministries, faith foundation class.
- Shall be entitled to oversee the accountability groups.
- Shall be in charge of the first year's orientation committee.
- Shall be responsible for discipling members into the Christian union.
Mission Director
- Shall be responsible for directing all the duties assigned to the Mission Committee.
- Shall preside over all meetings of the Mission Committee.
Hospitality Director
- Shall direct the activities of Catering, Welfare and Ushering Ministries.
- Shall be the custodian of all departmental assets.
Media & ICT Director
- Shall coordinate the activities of the media.
- Shall be responsible for publishing and live streaming all CU meetings and events.
- Shall oversee maintenance of CU website and social media platforms.
- Shall be in charge of all assets relating to ICT department.
10.4 Cessation of Office Holder
Any member of the executive committee shall cease to hold office in the event that:
- He/she is not living a life worthy of God's calling.
- Any member of the Executive Committee defers his or her studies.
- If he/she writes a resignation letter.
- In case of death.
10.5 Chaplain, CU Patron/Matron and Deputy Patron/Matron
10.5.1 Qualifications
- Shall be a person who uphold faith, aims and doctrines of the CU.
- Should be a member of the administration.
- Should be committed and willing to work with the CU.
- Should be residing near or around the institution.
10.5.2 Terms of Office
- Shall serve for two spiritual years where he/she is legible to renew their contract for two more years.
- He/she shall be proposed by the executive then approved by the church during AGM.
10.5.3 Chaplain
- Shall be provided by the university.
- Shall consult the patron on matters pertaining the running of the union.
10.5.4 Duties of CU Patron/Matron
- To link the CU to the administration.
- To work closely with the executive committee.
- To represent CU to JOOUST administration meetings.
- To convene and chair the advisory committee meetings.
- Give advises to the CU.
10.6 FOCUS STAFF
Shall be the representative of FOCUS.